Executive Director of Operations
Company: Ventura County Community College District
Posted on: May 26, 2023
Executive Director of Operations
Ventura County Community College District
Salary: $155,232.00 - $208,020.00 Annually
Job Type: Classified Management
Job Number: 2023-02983
Location: District Administrative Center (Camarillo CA), CA
Department: DAC/Chancellor's Office
Closing: 5/22/2023 11:59 PM Pacific
The Ventura County Community College District (VCCCD) is seeking a highly motivated and experienced Executive Director of Operations to join our team. As an equity-minded employer, we welcome candidates who share our commitment to promoting diversity, equity, and inclusion. VCCCD comprises three colleges - Moorpark College, Oxnard College, and Ventura College - and serves residents throughout Ventura County. The Executive Director of Operations will be responsible for managing administrative affairs in the Chancellor's Office and providing sensitive and confidential project management support to the Chancellor. This is a full-time position located at the District Administrative Center in Camarillo. If you are passionate about promoting academic excellence and supporting students' success, we encourage you to apply for this exciting opportunity.
WHAT YOU'LL DO
The Executive Director of Operations directs and coordinates sensitive and confidential project management support for the Chancellor; manages the administrative affairs of the Chancellor's Office; supports District-wide senior level leadership collaboration and effectiveness; and is responsible for communication and complaint resolution on behalf of the Chancellor.
WHERE YOU'LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions and provides leadership and services to the three colleges in support of VCCCD's mission.
WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.
We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
Generally, salary placement is on the first step of the salary range, but advanced step placement may be granted depending on related education and experience.
Note: On July 1, 2023, this position will be receiving a 4% salary increase making the new salary range $161,441 - $216,340 annually.
Assist the Chancellor in overseeing the daily activities and needs of the Office of the Chancellor and Board of Trustees; prioritizes and manages the Chancellor's schedule and day-to-day activities of the Office of the Chancellor to ensure timely and effective responses and strategies to critical incidents and events. E
Serve as a liaison between the Chancellor and District executives, community leaders, and the public; communicate on behalf of the Chancellor and ensure follow-through on projects, events, and community meetings. E
Evaluate priorities and disseminate information from the Chancellor to others; research key policy/program matters and suggest positions to be taken on various matters; draft reports, other correspondence, and presentations for internal and external communication. E
Collaborate with senior executives to identify business, government, and educational partnerships to further the strategic goals and initiatives of District areas and departments; identifies potential and/or necessary internal and external stakeholders, and build strong working relationships with local, state, and federal elected officials and their staff. E
Serve as a change champion for assigned District efforts; supports and moves new initiatives forward by resolving issues or obstacles impeding cohesive movement towards organizational goals; provides clear timely communication regarding project scope and status to ensure stakeholder buy-in and mission alignment. E
Coordinate the resolution of issues of a sensitive nature. E
Keep informed of applicable policies, procedures, and regulations which affect the Chancellor's Office and respond accordingly. E
Ensure that District timelines are met through coordination with executives and managers. E
Coordinate executive recruitment and lead leadership transitions including campus interview coordination, internal and external communication, celebrations and honoring ceremonies, and on-boarding. E
Provide effective assistance in planning, communicating, administering, and evaluating complex District programs, studies, functions, services, contracts, and projects, as well as accomplishing the administrative objectives of the Chancellor and the policy goals of the Board of Trustees. E
Monitor state and federal legislation to inform the District of possible impacts on community colleges and assist with policy development and lobbying efforts. E
Complete comprehensive analytic research, preparing well-written reports, attend Board of Trustees meetings and work sessions, and make effective presentations to the Board of Trustees, other government agencies, commissions, and members of the public. E
Contribute professional administrative and analytical assistance to the Chancellor regarding Districtwide issues, programs, goals and objectives, and/or operations. E
Serve as a management liaison and develops strategic relationships with various boards, committees, and community stakeholder groups. E
Oversee various special projects as assigned by the Chancellor. E
Serve as the District's public information officer. E
Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. E
Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E
Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
Perform related duties as assigned.
E = Essential Duties
A bachelor's degree from a recognized college or university AND three years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer.
A master's degree in public administration, business administration, educational administration, or closely related field AND two years of professional-level experience in managing administrative projects and processes, and serving as a liaison with stakeholders (e.g. community, governing bodies, non-profits) on behalf of the employer.
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by May 22, 2023.
The examination process may consist of any of the following components:
A) Evaluation of Training and Experience (T&E)
B) Technical Interview
Applicants must meet the minimum requirements by the filing deadline in order to move forward in the testing process. Those applicants who meet the minimum requirements will have their application materials reviewed through a Training and Experience (T&E) Evaluation.
TRAINING AND EXPERIENCE (T&E) EVALUATION:
A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that have prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Monday, June 5, 2023, to Friday, June 9, 2023
Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
A complete application will include the standard application, responses to supplemental questions, a resume, and a cover letter.
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. Work experience duration is calculated based on a standard 40-hour full-time work week. Part-time work experience will be prorated based on a standard 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.When completing the supplemental questionnaire, outline in detail your education, training (such as classes, seminars, workshops), and experience.
This position is part of the Senior Management Service in accordance with the provisions of the Education Code. Passing candidates will be placed on an unranked eligibility list that will be established to fill vacancies for one year.
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader). If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.
To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4018022/executive-director-of-operations
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