Director of Procurement and Contract Services

Company: CASBO
Location: Camarillo
Posted on: May 19, 2023

Job Description:

Director of Procurement and Contract Services Ventura County Community College District Details Posted: 12-May-23Location: Camarillo, CaliforniaType: Full TimeCategories: Director - Purchasing Required Education: 4 Year Degree Internal Number: 4162855

Director of Procurement and Contract Services

Ventura County Community College District


Salary: $127,711.08 - $171,141.12 Annually

Job Type: Classified Management

Job Number: 2021-02225

Location: District Administrative Center (Camarillo CA), CA

Department: DAC/B&AS/Purchasing

Closing: 6/5/2023 11:59 PM Pacific

Description

WHAT YOU'LL DO

Under the direction of the Vice-Chancellor, Business and Administrative Services, direct the management and administration of the purchasing, contracts, property and liability insurance, safety, District-wide logistical services, and centralized general staff support service functions of the District.
The current vacancy is a full time (12 months/year, 40 hours/week) at the District Administrative Center in Camarillo, CA.

WHO WE ARE
Equity, diversity, and inclusion are essential to our culture and the work that we do within the Ventura County Community College District (VCCCD). The VCCCD is a public community college district serving residents throughout Ventura County. The VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promote academic excellence. This creates an inclusive educational and work environment for its students, employees, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, the VCCCD is committed to recruiting and employing a diverse and committed group of faculty, staff, and administrators who are dedicated to the success of all college students.

We encourage candidates who are equity-minded to submit an application for employment. We are designated Hispanic-Serving Institutions committed to racial and socio-economic diversity as it reflects our communities and student populations. We actively seek to attract candidates who share this commitment to equity, diversity, and inclusion.


The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT
New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.

Advance step placement may be granted depending on related education and experience.

Note: The posted salary on this bulletin is pending board approval. Also note that On July 1, 2023, this position will be receiving a 4% salary increase making the new salary range $132,819 - $177,986 annually.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.

Representative Duties
Direct, prioritize, and plan the work of staff relative to the issuance of purchase orders and independent contractor agreements and the development of bids for supplies, equipment, and public work projects, including detailed specifications, bid conditions, and general instructions, to assure compliance with state and federal regulations; direct the analysis of bid responses, including related cost analysis; provide technical expertise to college staff and administrators in determining specifications for quotes and bids. E

Manage the review, negotiation, and approval of all leases, professional service agreements, instructional agreements and contracts for legality, risk exposure, and financial risk; ensure compliance with all policies and procedures; negotiate terms and conditions of all agreements and contracts. E

Oversee the preparation, in compliance with state and District policies and procedures, of various state and federal reports, financial reports, presentations, and monthly Board of Trustees agenda items E

Establish, implement, and evaluate the system for inventory control and fixed asset records, including procedures to prevent or minimize loss of property and assets; coordinate and maintain records for District property; plan and facilitate District-wide disposal of surplus property. E

Coordinate warehouse services and establish procedures for on-line receiving of items and fixed asset tagging. E

Manage the District's general liability and property insurance program; serve as liaison with insurance companies and claims administration contractors on all claims and administration of self-insured programs including property and casualty loss; review and recommend settlement or litigation action for pending claims. E

Direct the development, implementation, and maintenance of a comprehensive occupational health and safety program for the District, and in coordination with the Chief of Police, manage, implement, and maintain a District-wide Emergency Preparedness and Response Plan. E

Direct the operations of the District central office facility relative to the administration of the building lease, maintenance services, custodial services, mail services, and District-wide courier services. E

Coordinate centralized transportation services, establish procedures on use of District vehicles, manage the process to approve and maintain all DMV documents. E

Manage and coordinate auxiliary services operations, such as bookstores and food services, relative to purchasing, inventory control, and the point-of-sale system; establish procedures and processes for auxiliary service operations; review and recommend centralized vs. de-centralized operations. E

Manage and implement District-wide utility and energy conservation programs. E

Analyze state legislative and administrative decisions, regulations, and policies to determine their impact on the business operations of the District. E

Provide advice and assistance to District administrators on the implementation and management of business operations at their locations; train managers, supervisors, and staff regarding various purchasing-related topics, including the District's automated finance system. E

Supervise and evaluate the performance of assigned employees, set performance requirements and goals, monitor and coach for improvement, promote excellence and customer service, and take disciplinary action if needed according to District rules. E

Perform related duties as assigned.

E = Essential Duties

Minimum Qualifications
Bachelor's degree in Business Administration or related field from an accredited college or university with an emphasis in accounting or finance AND four years of professional-level experience in governmental contract and purchasing administration. Two years of the aforementioned experience must be in a supervisory capacity. Experience in a community college or district-wide K-12 setting is preferred, but not required.

Supplemental Information
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by June 5, 2023.

The examination process may consist of any of the following components:

A) Evaluation of Training and Experience (T&E)
B) Technical Interview

Applicants must meet the minimum requirements by the filing deadline in order to move forward in the testing process. Those applicants who meet the minimum requirements will have their application materials reviewed through a Training and Experience (T&E) Evaluation.

TRAINING AND EXPERIENCE (T&E) EVALUATION:
A T&E is an assessment by subject matter experts of training and experience, beyond the minimum requirements, that have prepared the candidate for the position as evidenced in the application materials. When completing the application and the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience. Please be sure to answer every component of each supplemental question as your responses will be scored and serve as your score on the training and experience (T&E) evaluation.

TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Tuesday, June 20, 2023, to Monday, June 27, 2023
Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.

The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.

SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.

ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.

When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information of your supervisors. Work experience duration is calculated based on a standard 40-hour full-time work week. Part-time work experience will be prorated based on a standard 40-hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications.When completing the supplemental questionnaire, outline in detail your education, training (such as classes, seminars, workshops), and experience.

ELIGIBILITY LIST:
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.

PROBATIONARY PERIOD
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.

ACCOMMODATIONS:
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to HRMail@vcccd.edu including an explanation as to the type and extent of accommodation needed to participate in the selection process.

DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation (Download PDF reader) . If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.

For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page .



To apply, please visit https://www.schooljobs.com/careers/vcccd/jobs/4017952/director-of-procurement-and-contract-services













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